FLAG MAILING LIST (ListServ)
Mailing or Electronic Distribution Lists (sent
via ListServ) are two-way. Every subscriber can send messages to the list, so
this is useful for exchanges (which is why they are also called Discussion
List). For example, you want to find out who goes to X conference and could
give you a ride--you send to the list and recipients can reply to you.
List enrollment is not automatic, it needs to be approved and set-up by the list
administrator. This is simply so that unauthorized and unwanted parties
cannot subscribe and then post to the list; this is a security and spam
avoidance precaution. However, list members decide which messages to read or
delete, and they can un-subscribe themselves.
- Using the List
To post a message to ALL subscribers, send a message addressed to
(Hint: Create a "FLAG List" entry in your email address book for this address.)
- You can only post to the list by sending email from the address entered
- A REPLY to a message received from the list will be sent to the
original sender only and not to the entire list (this helps to keep the
volume of mail managable). Therefore, if you wish to send your reply to ALL
you will have to adjust your "TO" line to the list address.
- Leaving the List (Unsubscribing)
To sign off, go
to the user options page or send a message to firstname.lastname@example.org
with a brief request asking to be unsubscribed. Sending a note to the entire
list itself requesting to be removed will not unsubscribe you. See also the
email you received when you first signed on to the list.
Mailing List Guidelines ("Netiquette")
The FLAG Board offers the following guidelines
for its mailing lists to help make and keep it a beneficial tool for users.
The intent of this etiquette is to remind current and new subscribers about
the purpose of the list and to give some advice. We ask that list members
consider the hints, tips, and rules below to ensure that list participation
will be a worthwhile experience for all.
- This mailing list is intended in the first place--but not necessarily
exclusively--to serve as non-commercial communication tool. Its primary
purpose is to facilitate information exchange. Please post only messages that
pertain to the intent of the list and meet the common needs of subscribers.
Inappropriate list use such as ignoring its guidelines, excessive
off-topic postings, etc. *may* have the following consequences: warning,
temporary suspension, permanent removal. Decisions concerning problem
posters are at the sole discretion of list owner. Note that the goal is not
to remove people from the list but to keep it useful. Anyone who is warned,
suspended, and/or removed should feel free to discuss their situation with the
list owner or appeal a decision to the FLAG Board.
Messages from the list do not go outside unless they are forwarded
somewhere else by a list member. Regular cross posting of messages from
and to other lists or bulletin boards is not advised.
Keep postings to the point. For long messages, a summary at the start
allows readers to determine whether or not they want to read the whole
posting. Insert a blank line between paragraphs.
Postings in "plain text" (ASCII) are preferred. "Enriched text" (HTML
etc.--enabling, for example, bold or italics, text colors) may not
display as expected in others' email clients, making messages difficult or
impossible to read. Check your mail-system's settings to be sure you are *not*
sending mail in HTML only (or in a double posting including both ASCII and HTML.)
Total message size is limited. Postings containing attachments (images,
documents, etc.) may be distributed, however, it is highly likely that any
attachments will automatically be stripped out. (This means, for example,
that a message that consists of an attachment only would be posted as a
blank). Besides, because attachments often carry viruses, many [institutional]
mail servers do not accept incoming attachments anyway. Further, they may
appear as pages of code and/or cause recipients' mailboxes to overflow and/or
crash and thus reject further mail.
- Acceptable content and topics include advocacy, conferences, workshops,
announcements, job opportunities in the field, etc. Professionally useful
resources may certainly be noted but...
- The list is not a forum for advertising and it is not to be used for
commercial activity (promoting products and services etc.) Virus alerts etc.
do not belong on this list, either.
- Refrain from publicly attacking ("flaming") anyone on the list. If you
have a conflict with a participant, settle it privately.
As you type...
- If you wish to distribute a file consider setting it up via a cloud
service (or as web document), and then simply mail to the list the
appropriate link/URL pointing
to it (like this "<http://www...>"--the angle brackets ensure that URLs
will survive line breaks and are hot-linked [note that "<www...>" is
- Alternatively, ask those interested to contact you directly so you can
send the file(s) to them outside the list.
- For text-only attachments, consider cutting and pasting the plain text
into a regular email message.
When replying to a list message...
- Use of all uppercase (capital) letters is considered SHOUTING and is
typically regarded as rude. Use an asterisk before and after the word or
phrase you want to *emphasize*.
- While humor is appreciated, note that sarcasm, irony, etc. in an e-mail
can be easily misinterpreted. Many times, they rely on visual expression
and nuance--but email provides only typed text. One way to express emotion
is to use emoticons: humorous :-), or sad :-( .
- Avoid typing emails when you are angry. You may have more courage
to type things you would probably never say to a person face-to-face. It is
one thing to regret what you say, but it is quite another to regret what you
type. List mail is automatically stored in an archive, for others to search,
read, and print out. Pause a few minutes to review what you wrote before
sending it. Did you really say what you intended to? Do you really want to
say this to the world?
- Proof-read your email--it can save you a world of embarrassment that can
easily be avoided. There is no way to stop an email once it has been sent.
Junk mail happens. Just delete it and move on; it is not worth it getting
upset. Same goes for largely meaningless messages such as "Me, too", "Why am
I getting these messages?" and the like.
Be kind to your fellow subscribers. Due to inexperience or limited
local software, users may inadvertently violate list etiquette. If you
find a posting objectionable, express your suggestions in a private message
to the offender rather than to the whole list.
If you are not going to check your mailbox for an extended period of
time and use an auto-responder to all your email that says you are gone,
check with your email administrator as to how to modify this so that it
does not go out to the rest of the list with every posting.
- ...quote, repeat, or summarize only the relevant sections to which you are
responding and not the complete post. (The "hit-reply-button-syndrome" is the
bane of lists, littering them with superfluous already posted once >, twice >>,
thrice >>>, etc. material). Naturally, if there is a good reason to retain
the full original message do so.
- ...consider whether you need to reply just to an individual or to the
whole list. Send to the list if your mail is of general interest to the
majority. (Conversely, examine the "To" field--do you really want to send
private correspondence to an entire list of subscribers?)
Questions? Contact the list administrator.
© 2005ff. FLAG. All rights reserved.